Vendor fees VS room block

Planning a wedding involves many decisions, and one of the often-overlooked aspects is how to handle accommodations for your wedding vendors, particularly your photographer and videographer. While it may seem easier to leave them to arrange their own lodging, paying for their stay through the hotel’s room block can save you money and headaches in the long run. Here’s why this approach is beneficial:

### 1. Avoid High Vendor Fees

Many hotels impose hefty vendor fees for outside professionals who need to stay on-site for your wedding. These fees can add up quickly, often reaching hundreds or even thousands of dollars. By including your photographer and videographer in the hotel’s room block, you eliminate these unnecessary costs, ensuring that your budget is allocated more efficiently.

### 2. Streamlined Coordination

When your photographer and videographer are staying at the same hotel as your wedding venue, coordination becomes much easier. They can access the location quickly, reducing travel time and ensuring that they are on-site and ready to capture every moment. This is especially important for destination weddings where timing can be critical.

### 3. Convenience for All

Having your vendors stay at the same hotel simplifies logistics for everyone involved. They can easily check in and be available for any pre-wedding events or preparations without the stress of traveling back and forth. This convenience leads to a more relaxed atmosphere, allowing your vendors to focus on what they do best—capturing your special day.

### 4. Better Communication

When your photographer and videographer are on-site, communication flows more smoothly. They can easily discuss the timeline and specific shots with each other, ensuring they are on the same page. This collaboration can enhance the overall quality of your wedding coverage, resulting in beautiful, cohesive images and videos.

### 5. Enhanced Relationship with the Venue

By utilizing the hotel's room block for your vendors, you foster a better relationship with the venue. This can lead to more flexibility and support from the hotel staff, who will appreciate your efforts to work within their policies. A good rapport with the venue can also provide additional benefits, such as access to preferred vendor lists or other perks.

### 6. Peace of Mind

Finally, knowing that your photographer and videographer are well taken care of can give you peace of mind. You can focus on enjoying your wedding day rather than worrying about whether your vendors are comfortable and ready to work. This mental clarity allows you to be present and soak in every beautiful moment.

### Conclusion

While it may seem like a minor detail in the grand scheme of wedding planning, choosing to pay for your photographer and videographer's accommodations through the hotel’s room block is a smart decision. It saves you money, reduces stress, and enhances the overall experience for everyone involved. So, as you plan your dream wedding, consider the long-term benefits of making this choice for your vendors. After all, the memories captured on your special day will last a lifetime, and ensuring that your vendors are supported is a step toward making that happen seamlessly.